Conference Attendee Contract

We’ve written out the following contract terms and conditions. (Remember, this is YOUR contract, so you can add, modify, or delete any language you like.)

- Name Parties to Agreement: Identifies you and your attendees to clarify who is entering into the contract.

- Scope of Conference Clause: Details the services, including the date and location of the conferences, and what is included in their ticket price.

- Fees Clause: Clarifies your payment terms of the ticket price including no refunds.

- Reservation Completion & Cancellation by Attendee Clause: Outlines the terms of Attendee canceling their attendance at the conference and transferring their ticket spot.

- Duty of Company & Changes to Speakers Clause: Ensures that Company has the right to change details of the conference without need of Attendee’s approval.

- Duty of Attendee Clause: Details that an Attendee must conduct themselves in a professional and respectful manner at the conference.

- Confidentiality Clause: Clarifies that the intellectual property the attendee comes into contact with at the conference will remain confidential to protect the speakers and conference owners.

- Model Release Clause: Allows you to use your images from the event for your portfolio and marketing.

- Bonuses Clause: Outlines the terms and conditions of special bonuses or prices Company may offer from time to time.

- Communication Clause: Encourages clear and ongoing communication between you and Attendees

- No Guarantees Clause: Ensures that Attendee understands that no specific outcomes are guaranteed by their presence at the conference.

- Release and Reasonable Expectations Clause: Protects you as the Company from Attendees having unrealistic expectations and ensuring that one attendee may have a different experience and result than another attendee.

- Disclaimer Clause: Ensures Attendee is aware that Company is not providing a professional service like an accountant or an attorney would.

- Medical Treatment Clause: Details that Attendee are responsible for their own health and safety during the conference.

- Assumption of Risk Clause: Outlines that Attendee takes on all risks associated with any activities during the conference.

- Attendee’s Responsibility to Secure Insurance Clause: Attendee has a responsibility to have

- Cancellation, Rescheduling by Company Clause: Details what will happen to Attendee’s ticket and fees if the conference is cancelled or rescheduled.

- Indemnification Clause: Protects you from third-party legal liabilities and claims.

- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.

- Entire Agreement Clause: Confirms this contract is the full and complete agreement between the parties.

- Venue and Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.

- Arbitration Clause: Requires disputes go through arbitration first.

- Severability & No Waiver Clause: Ensures the contract remains valid even if some parts are unenforceable or waived.

- Headings Clause: States that headings are for organization, not legal interpretation.

- Notification Clause: Explains how you’ll handle official notifications to clients.

- Counterparts & Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.

- Signature Lines: Provides space for your Attendee to click to acknowledge they agree to the terms to make it official!

BONUS:
- Covid-19 Cancellation/Rescheduling and Release of Liability Clause: This bonus clause is included to detail what happens if the event is rescheduled due to Covid as well as a liability waiver which attendee must agree that they may come into contact with Covid-19 while attending the conference.

Every template is prepared by The Legal Paige, LLC, attorney-drafted and reviewed, and created specifically for your industry.

Every template is created with easy-to-use fill-in-the-blanks for your unique business. We make it simple to identify what information you need to input with highlighted, editable sections.

Once you’ve finished, you can quickly copy/paste into your client management software, Google Docs, or Microsoft Word to send to clients in a snap.

The language is reader-friendly. (We cut back on complicated legal mumbo-jumbo).

Plus, you'll get free access to future template updates from The Legal Paige.

DISCLAIMER: By purchasing a template contract and/or document from The Legal Paige, LLC, you are not given access to Paige, and no attorney-client relationship is created.

All template documents are drafted using general U.S. contract principles and are not state-specific. Our products are easy to use and have highlighted, editable sections with commentary on what to amend according to your business practices and local and state laws. You may modify the document on your own or find an attorney in your state to help you.

Some template documents are available in Canada, have been reviewed by a Canadian lawyer, and are drafted using general Canadian common law contract principles (not for use in Quebec due to civil law jurisdiction). Thus, if you purchase a Canadian template all language in the document will be applicable to your business operating in Canada. If you need assistance modifying the document, please find a lawyer in your territory/province to help you.