- Names of Parties to Agreement: Identifies you and your clients to clarify who is entering into the contract.
- Outline of Package and Services: Details the services, including the date and location, and videography package you’ll provide to your clients.
- Fees & Retainer Clause: Clarifies your payment terms, including retainers, installments, late fees, and no downgrades.
- Coverage Clause: Defines the hours you’ll be photographing, when you will arrive, and additional coverage fees.
- Cancellation by Clients Clause: Explains your policy and penalties if clients cancel, and the amount that your clients will be held liable for if they cancel within a certain time frame.
- Rescheduling by Clients Clause: Lays out the process and what happens to the retainer and additional payments if clients reschedule.
- Clients Responsibilities & Exclusive Videographer Clause: Ensures you’re the sole professional photographer at the event.
- Delivery of Video, Editing, & Audio Clause: Sets expectations on what type of file the video will be delivered in (.MOV not RAW), how you edit your video(s), retouching services and fees, and how you add audio to your videos.
- Artistic Style Clause: Defines your unique videography style and creative approach, as well as sets expectations to clients on the artistic style that their images will be edited.
- Editing Revisions Clause: Explains how many editing revisions are included and how to request additional edits.
- Posting on Social Media Clause: Sets guidelines for clients to credit your work on social media.
- Inclement Weather Clause: Covers your approach to handling bad weather conditions and protecting your equipment.
- Meals & Breaks Clause: Ensures you get necessary breaks and meals during the event.
- Model Release Clause: Allows you to use your videos from the event for your business’s portfolio and marketing.
- Video Archiving Clause: Explains how you’ll store and archive the videos, and any unarchiving fees that apply.
- Reproduction Clause: Gives clients a personal license to use the videos but limits their rights to reproduce or distribute the videos to third parties/vendors.
- Copyright Clause: Confirms that you retain full copyright ownership of the videos and digital files.
- Venue and Location Limitations Clause: Ensures any location limitations or restrictions at the venue are not your fault.
- Permits Clause: Explains that clients must secure any necessary permits.
- Travel Fee Clause: Details any additional fees for your travel and related expenses.
- Client's Responsibility to Secure Insurance Clause: Clarifies that clients can get their own day-of insurance coverage for the event.
- Communication Clause: Encourages clear and ongoing communication between you and clients.
- Confirmation of Day-of Videography Schedule Clause: Confirms your videography schedule and timeline for the event day.
- Intellectual Property Clause: Explains that the work product you create is copyright protected.
- Harassment Clause: Protects you from any form of inappropriate and harassing behavior during the contractual period.
- Safe Working Environment Clause: Promotes a danger-free work environment.
- Indemnification Clause: Protects you from third-party legal liabilities and claims.
- Maximum Damages Clause: Limits claims to the cost of the agreement.
- Limitation of Liability Clause: Caps your liability in case of issues. Also limits the liability for exemplary damages.
- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.
- Cancellation of Services by Videographer Clause: States your rights and terms for canceling services and the clients options for a backup service provider.
- Sales Tax Clause: Clarifies any applicable sales tax applied to package price.
- Entire Agreement Clause: Confirms this contract is the full and complete agreement between the parties.
- Venue and Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.
- Arbitration Clause: Requires disputes go through arbitration first.
- Transfer Clause: Details that the contract cannot transfer to another party without consent.
- Severability & No Waiver Clause: Ensures the contract remains valid even if some parts are unenforceable or waived.
- Headings Clause: States that headings are for organization, not legal interpretation.
- Notification Clause: Explains how you’ll handle official notifications to clients.
- Counterparts & Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.
- Signature Lines: Provides space for you and your client to sign and make it official!
