Destination Wedding Photography Contract

- Names of Parties to Agreement: Identifies you and your clients to clarify who is entering into the contract.

- Outline of Package and Services: Details the services, including the date and location, and photography package you’ll provide to your clients.

- Fees & Retainer Clause: Clarifies your payment terms, including retainers, installments, late fees, and no downgrades.

- Coverage Clause: Defines the hours you’ll be photographing, when you will arrive, and additional coverage fees.

- Cancellation by Clients Clause: Explains your policy and penalties if clients cancel, and the amount that your clients will be held liable for if they cancel within a certain time frame.

- Rescheduling by Clients Clause: Lays out the process and what happens to the retainer and additional payments if clients reschedule.

- Exclusive Photographer and Videography Clause: Ensures you’re the sole professional photographer at the event.

- Image Processing, Retouching, and Edits Clause: Sets expectations on what type of file the photos will be delivered in (JPEG not RAW), how you edit your photos, and retouching services and fees.

- Poses & Selection of Delivered Images Clause: Specifies that no photo or pose is guaranteed and that you will have the final say on which images are delivered to clients.

- Delivery of Images & Online Gallery Clause: Specifies how and when clients receive their photos.

- Posting on Social Media Clause: Sets guidelines for clients to credit your work on social media.

- Artistic Style Clause: Defines your unique photography style and creative approach, as well as sets expectations to clients on the artistic style that their images will be edited.

- Meals & Breaks Clause: Ensures you get necessary breaks and meals during the event.

- Model Release Clause: Allows you to use your images from the event for your portfolio and marketing.

- Archiving Clause: Explains how you’ll store and archive the images, and any unarchiving fees that apply.

- Limited Personal License to Use & Reproduction Clause: Gives clients a personal license to use the images but limits their rights to reproduce or distribute images to third parties.

- Photographer Copyright Clause: Confirms that you retain full copyright ownership of the photos and digital images.

- Duty of Clients to Be Prepared For Outdoors Clause: Ensures that the clients come to the event prepared for all weather and for the right type of terrain.

- Inclement and Extreme Weather Conditions Clause: Details the type of weather the photographer will shoot in for destination events.

- Location Limitations Clause: Ensures any location limitations or restrictions are not your fault.

- Permits Clause: Explains that clients must secure any necessary permits.

- Travel Responsibility & Warranty Clause: Ensures that the client is responsible for all travel documentation, lodging, and transportation.

- Travel Fees Clause: Details any additional fees for your travel and related expenses.

- Client's Responsibility to Secure Insurance Clause: Clarifies that clients can get their own day-of insurance coverage for the event.

- Communication Clause: Encourages clear and ongoing communication between you and clients.

- Assumption of Risk & Release of Liability Clause: Ensures that clients agree to the risks that come with a destination wedding.

- Harassment Clause: Protects you from any form of inappropriate and harassing behavior during the contractual period.

- Safe Working Environment Clause: Promotes a danger-free work environment.

- Indemnification Clause: Protects you from third-party legal liabilities and claims.

- Maximum Damages Clause: Limits claims to the cost of the agreement.

- Limitation of Liability Clause: Caps your liability in case of issues like lost photos, equipment malfunctions, and compromised coverage. Also limits the liability for exemplary damages.

- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.

- Cancellation of Services by Photographer Clause: States your rights and terms for canceling services and the clients options for a backup service provider.

- Sales Tax Clause: Clarifies any applicable sales tax applied to package price.

- Entire Agreement Clause: Confirms this contract is the full and complete agreement between the parties.

- Venue and Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.

- Arbitration Clause: Requires disputes go through arbitration first.

- Transfer Clause: Details that the contract cannot transfer to another party without consent.

- Severability & No Waiver Clause: Ensures the contract remains valid even if some parts are unenforceable or waived.

- Headings Clause: States that headings are for organization, not legal interpretation.

- Notice Clause: Explains how you’ll handle official notifications to clients.

- Counterparts & Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.

- Signature Lines: Provides space for you and your client to sign and make it official!

Every template is prepared by The Legal Paige, LLC, attorney-drafted and reviewed, and created specifically for your industry.

Every template is created with easy-to-use fill-in-the-blanks for your unique business. We make it simple to identify what information you need to input with highlighted, editable sections.

Once you’ve finished, you can quickly copy/paste into your client management software, Google Docs, or Microsoft Word to send to clients in a snap.

The language is reader-friendly. (We cut back on complicated legal mumbo-jumbo).

Plus, you'll get free access to future template updates from The Legal Paige.

DISCLAIMER: By purchasing a template contract and/or document from The Legal Paige, LLC, you are not given access to Paige, and no attorney-client relationship is created.

All template documents are drafted using general U.S. contract principles and are not state-specific. Our products are easy to use and have highlighted, editable sections with commentary on what to amend according to your business practices and local and state laws. You may modify the document on your own or find an attorney in your state to help you.

Some template documents are available in Canada, have been reviewed by a Canadian lawyer, and are drafted using general Canadian common law contract principles (not for use in Quebec due to civil law jurisdiction). Thus, if you purchase a Canadian template all language in the document will be applicable to your business operating in Canada. If you need assistance modifying the document, please find a lawyer in your territory/province to help you.