Portrait Photography Contract for In-Person Sales

- Names of Parties to Agreement: Identifies you and your client to clarify who is entering into the contract.

- Outline of Package, Price, and Services: Details the services, including the date and location, and the photography package you’ll provide to your clients.

- Session Fee Clause: Clarifies your payment terms, including session fee. Session Coverage Clause: Defines the hours you’ll be photographing, when the session starts and ends, what happens if a client is late to the session, and additional coverage fees.

- Cancellation by Client Clause: Explains your policy and penalties if a client cancels, and the amount that your client will be held liable for if they cancel within a certain time frame.

- Rescheduling by Client Clause: Provides two options to choose from, depending on whether you allow reschedules or not, and lays out the process and what happens to the session fee if the client reschedules.

- Design Appointments and Product Orders Clause: Explains the timing, location, and details of the design appointment, including image and product orders, between you and the client after the session has taken place.

- Digital Images Clause: Ensures that the client understands that the session fee does not include digital images.

- Client Responsibilities During Session Clause: Sets forth client responsibilities with regard to newborn sessions, if applicable, and sessions involving additional subjects.

- Props, Posing, Wardrobe, & Hair and Makeup Clause: Outlines what you will provide as far as props, wardrobe, and hair and makeup for both newborn sessions, if applicable, and regular sessions.

- Retouching & Edits Clause: Sets expectations regarding how you edit your photos, and retouching services and fees.

- Poses & Selection of Images Clause: Specifies that no photo or pose is guaranteed and that you will have the final say on which images are released to clients.

- Exclusive Photographer & Electronic Devices Clause: Ensures you’re the sole professional photographer retained for the services in the contract, and details your policies with regard to session participants taking behind-the-scenes photos or bringing electronic recording devices to the session.

- Artistic Style Clause: Defines your unique photography style and creative approach, as well as sets expectations to clients on the artistic style that their images will be edited.

- Posting on Social Media Clause: Sets guidelines for your client to credit your work on social media.
Inclement Weather Clause: Covers your approach to handling bad weather conditions and protecting your equipment.

- Outdoor Location Limitations Clause: Explains that you are limited by the rules and guidelines of the outdoor location for an outdoor session.

- Model Release Clause: Allows you to use your images from the event for your portfolio and marketing.

- Photographer Copyright Clause: Confirms that you retain full copyright ownership of the photos and digital images.

- Travel Fees Clause: Details any additional fees for your travel and related expenses.

- Communication Clause: Encourages clear and ongoing communication between you and your client.

- Harassment Clause: Protects you from any form of inappropriate and harassing behavior during the contractual period.

- Safe Working Environment Clause: Promotes a danger-free work environment.

- Indemnification Clause: Protects you from third-party legal liabilities and claims.

- Maximum Damages Clause: Limits claims to the cost of the agreement.

- Limitation of Liability Clause: Caps your liability in case of issues like lost photos, equipment malfunctions, and compromised coverage. Also limits the liability for exemplary damages.

- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.

- Cancellation of Services by Photographer Clause: States your rights and terms for canceling services and the clients options for a backup service provider.

- Sales Tax Clause: Clarifies any applicable sales tax applied to package price.

- Entire Agreement Clause: Confirms that this contract is the full and complete agreement between the parties.

- Venue & Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.

- Arbitration Clause: Requires that disputes go through arbitration first.

- Severability & No Waiver Clause: Ensures that the contract remains valid even if some parts are unenforceable or waived.

- Transfer Clause: Details that the contract cannot transfer to another party without consent.

- Headings Clause: States that headings are for organization, not legal interpretation.

- Notice Clause: Explains how you’ll handle official notifications to clients.

- Counterparts & Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.

- Signature Lines: Provides space for you and your client to sign and make it official!

Every template is prepared by The Legal Paige, LLC, attorney-drafted and reviewed, and created specifically for your industry.

Every template is created with easy-to-use fill-in-the-blanks for your unique business. We make it simple to identify what information you need to input with highlighted, editable sections.

Once you’ve finished, you can quickly copy/paste into your client management software, Google Docs, or Microsoft Word to send to clients in a snap.

The language is reader-friendly. (We cut back on complicated legal mumbo-jumbo).

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DISCLAIMER: By purchasing a template contract and/or document from The Legal Paige, LLC, you are not given access to Paige, and no attorney-client relationship is created.

All template documents are drafted using general U.S. contract principles and are not state-specific. Our products are easy to use and have highlighted, editable sections with commentary on what to amend according to your business practices and local and state laws. You may modify the document on your own or find an attorney in your state to help you.

Some template documents are available in Canada, have been reviewed by a Canadian lawyer, and are drafted using general Canadian common law contract principles (not for use in Quebec due to civil law jurisdiction). Thus, if you purchase a Canadian template all language in the document will be applicable to your business operating in Canada. If you need assistance modifying the document, please find a lawyer in your territory/province to help you.