- Names of Parties to Agreement: Identifies you and your clients to clarify who is entering into the contract.
- Outline of Package and Services: Details the services, including the date and location, and super 8 videography package you’ll provide to your clients.
- Fees & Retainer Clause: Clarifies your payment terms, including retainers, installments, late fees, and no downgrades.
- Coverage Clause: Defines the hours you’ll be filming when you will arrive, and additional coverage fees.
- Cancellation by Client Clause: Explains your policy and penalties if clients cancel, and the amount that your clients will be held liable for if they cancel within a certain time frame.
- Rescheduling by Client Clause: Lays out the process and what happens to the retainer and additional payments if clients reschedule.
- Super 8 Film Videography Clause: Outlines the film videography package, including the unpredictability of film, rolls of film used, no film coverage guaranteed, partial refund if no film is delivered.
- Film Development and Delivery Clause: Details the film developer chosen, shipping delays or lost film, delivery solely through online gallery.
- Clients Responsibilities & Exclusive Videographer Clause: Ensures you’re the sole professional videographer at the event.
- Delivery of Video, Editing & Audio Clause: Sets expectations on what type of file the video will be delivered in (.MOV not RAW), how you edit your video(s), retouching services and fees, and how Super 8 film will not include audio.
- Artistic Style Clause: Defines your unique videography style and creative approach, as well as sets expectations to clients on the artistic style which their images will be edited.
- Posting on Social Media Clause: Sets guidelines for clients to credit your work on social media.
- Inclement Weather Clause: Covers your approach to handling bad weather conditions and protecting your equipment if the session is held outdoors.
- Meals & Breaks Clause: Ensures you get necessary breaks and meals during the event.
- Model Release Clause: Allows you to use your images from the session for your portfolio and marketing, including two options regarding the use of models in shoot.
- Video Archiving Clause: Explains how you’ll store and archive the videos, and any unarchiving fees that apply.
- Reproduction Clause: Gives clients a personal license to use the videos but limits their rights to reproduce or distribute the videos to third parties/vendors.
- Copyright Clause: Confirms that you retain full copyright ownership of the videos and digital files.
- Venue and Location Limitations Clause: Ensures any location limitations or restrictions at the venue are not your fault.
- Permits Clause: Explains that clients must secure any necessary permits.
- Travel Fees Clause: Details any additional fees for your travel and related expenses.
- Client's Responsibility to Secure Insurance Clause: Clarifies that clients can get their own day-of insurance coverage for the event.
- Communication Clause: Encourages clear and ongoing communication between you and clients.
- Confirmation of Day-of Videography Schedule Clause: Confirms your videography schedule and timeline for the event day.
- Harassment Clause: Protects you from any form of inappropriate and harassing behavior during the contractual period.
- Safe Working Environment Clause: Promotes a danger-free work environment.
- Indemnification Clause: Protects you from third-party legal liabilities and claims.
- Maximum Damages Clause: Limits claims to the cost of the agreement.
- Limitation of Liability Clause: Caps your liability in case of issues like lost video footage, equipment malfunctions, and compromised coverage. Also limits the liability for exemplary damages. This clause includes specific language regarding super 8 film travel risks and super 8 film equipment malfunctions, and weather risks.
- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.
- Cancellation of Services by Videographer Clause: States your rights and terms for canceling services and the clients options for a backup service provider.
- Sales Tax Clause: Clarifies any applicable sales tax applied to package price.
- Entire Agreement Clause: Confirms this contract is the full and complete agreement between the parties.
- Venue and Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.
- Arbitration Clause: Requires disputes go through arbitration first.
- Severability & No Waiver Clause: Ensures the contract remains valid even if some parts are unenforceable or waived.
- Transfer Clause: Details that the contract cannot transfer to another party without consent.
- Headings Clause: States that headings are for organization, not legal interpretation.
- Notice Clause: Explains how you’ll handle official notifications to clients.
- Counterparts & Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.
- Signature Lines: Provides space for you and your client to sign and make it official!
