- Names of Parties to the Agreement: Identifies you and your client to clarify who is entering into the contract.
- Scope of Services Clause: Lays out what is included in the client’s travel package.
- Fee Clause: Clarifies your payment terms, including travel planning fees and additional costs (or commissions) of the travel booking.
- Credit Card Authorization and Chargebacks Clause: Ensures that the client will not dispute any charges related to the travel booking except due to actual fraud.
- Cancellation & Rescheduling Clause: Details your cancellation and rescheduling policies including related fees with vendors/suppliers.
- Products & Suppliers Clause: Disclaims liability of third-party suppliers.
- Booking & Reservations Vouchers Clause: Ensures that clients understand the booking and reservation process with travel vouchers.
- Itinerary Prices and Fees Clause: Identifies details of the fees in the package price including currency, airline fees, hotel fees, and more.
- Client Credit Card on File Clause: Ensures that you have the ability to charge client for additional fees such as taxes, surcharges and more.
- Authorization to Use, and Warranty of, Personal Information Clause: Details your ability to collect the client’s personal information.
- Booking Accuracy & Legal Names: Identifies the client’s responsibility to accurately give full legal names and booking information.
- Airfare Clause: General conditions governing air transport, prohibited practices, loss of tickets, luggage, hazards materials, insecticide notice.
- Unused Arrangements, Minimum Passenger Requirements & Alterations to Bookings During Trip Clause: Details policies on what happens when the minimum passenger policies is not met.
- Third-Party Vendor Liability Clause: Ensures that you are not liable for third-parties' negligence.
- International Travel Responsibility & Warranty Clause: Identifies the documents and information required for your client to supply you for international travel.
- Travel with Minors Clause: Details the steps the client must take when traveling with a minor.
- Assumption of Risk & Release of Liability Clause: Releases you from liability if the client participates in risky physical activities.
- Travel Insurance Clause: General recommendations and disclaimers for the client to purchase travel insurance.
- Communication Clause: Encourages clear and ongoing communication between you and the client.
- Non-Disclosure & Confidentiality Clause: Ensures your business practices remain confidential.
- Currency Fluctuations Clause: Disclosure to the client that they understand that currency rates change.
- Right of California Customer to Make a Claim Under the California Travel Consumer Restitution Fund Clause: Details California specific policies for registered Seller of Travel.
- Maximum Damages Clause: Limits any claims to the cost of the package.
- Limitation of Liability Clause: Caps your liability for exemplary damages.
- Indemnification Clause: Protects you from other third-party legal claims.
- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.
- Reservation of Rights: Company’s Changes to These Terms Clause: The company reserves the right to update their terms at any time and share those updates with the client.
- Entire Agreement Clause: Confirms this contract is the full and complete agreement between the parties.
- Venue & Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.
- Arbitration Clause: Requires disputes go through arbitration first.
- Severability and No Waiver Clause: Ensures the contract remains valid even if some parts are unenforceable or waived.
- Transfer Clause: Details that the contract cannot transfer to another party without consent.
- Headings Clause: States that headings are for organization, not legal interpretation.
- Notice Clause: Explains how you’ll handle official notifications to clients.
- Counterparts/Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.
- Signature Lines: Provides space for you and your client to sign and make it official!
