- Names of Parties to Agreement: Identifies you and your clients to clarify who is entering into the contract.
- Outline of Package and Services: Details the services, including the date and location, and photography package you’ll provide to your clients.
- Fees & Retainer Clause: Clarifies your payment terms, including retainers, installments, late fees, and no downgrades.
- Coverage Clause: Defines the hours you’ll be photographing, when you will arrive, and additional coverage fees.
- Cancellation by Clients Clause: Explains your policy and penalties if clients cancel, and the amount that your clients will be held liable for if they cancel within a certain time frame.
- Rescheduling by Clients Clause: Lays out the process and what happens to the retainer and additional payments if clients reschedule.
- Film Photography Clause- Outlines the film photography package, including the unpredictability of film, rolls of film used, no film coverage guaranteed, partial refund if no film is delivered.
- Film Development Delivery Clause - Details the film developer chosen, shipping delays or lost film, delivery solely through online gallery, and no film negatives or prints delivered.
- Exclusive Photographer & Videography Clause: Ensures you’re the sole professional photographer at the event.
- Image Processing, Retouching, and Edits Clause: Sets expectations on what type of file the photos will be delivered in (JPEG not RAW), how you edit your photos, and retouching services and fees.
- Poses & Selection of Delivered Images Clause: Specifies that no photo or pose is guaranteed and that you will have the final say on which images are delivered to clients.
- Delivery of Images & Online Gallery Clause: Specifies how and when clients receive their photos.
- Posting on Social Media Clause: Sets guidelines for clients to credit your work on social media.
- Artistic Style Clause: Defines your unique photography style and creative approach, as well as sets expectations for clients on the artistic style that their images will be edited.
- Inclement Weather Clause: Covers your approach to handling bad weather conditions and protecting your equipment.
- Meals & Breaks Clause: Ensures you get necessary breaks and meals during the event.
- Model Release Clause: Allows you to use your images from the event for your portfolio and marketing.
- Archiving Clause: Explains how you’ll store and archive the images, and any unarchiving fees that apply.
- Limited Personal License to Use & Reproduction Clause: Gives clients a personal license to use the images but limits their rights to reproduce or distribute images to third parties.
- Photographer Copyright Clause: Confirms that you retain full copyright ownership of the photos and digital images.
- Venue and Location Limitations Clause: Ensures any location limitations or restrictions at the venue are not your fault.
- Permits Clause: Explains that clients must secure any necessary permits.
- Travel Fee Clause: Details any additional fees for your travel and related expenses.
- Client's Responsibility to Secure Insurance Clause: Clarifies that clients can get their own day-of insurance coverage for the event.
- Communication Clause: Encourages clear and ongoing communication between you and clients.
- Confirmation of Day-of Photography Schedule Clause: Confirms your photography schedule and timeline for the event day.
- Harassment Clause: Protects you from any form of inappropriate and harassing behavior during the contractual period.
- Safe Working Environment Clause: Promotes a danger-free work environment.
- Indemnification Clause: Protects you from third-party legal liabilities and claims.
- Maximum Damages Clause: Limits claims to the cost of the agreement.
- Limitation of Liability Clause: Caps your liability in case of issues like lost photos, equipment malfunctions, and compromised coverage. This clause includes specific language regarding film travel risks and film equipment malfunctions, and weather risks.
- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.
- Cancellation of Services by Photographer Clause: States your rights and terms for canceling services and the client's options for a backup service provider.
- Sales Tax Clause: Clarifies any applicable sales tax applied to the package price.
- Entire Agreement Clause: Confirms this contract is the full and complete agreement between the parties.
- Venue and Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.
- Arbitration Clause: Requires disputes to go through arbitration first.
- Transfer Clause: Details that the contract cannot be transferred to another party without consent.
- Severability & No Waiver Clause: Ensures the contract remains valid even if some parts are unenforceable or waived.
- Headings Clause: States that headings are for organization, not legal interpretation.
- Notification Clause: Explains how you’ll handle official notifications to clients.
- Counterparts & Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.
- Signature Lines: Provides space for you and your client to sign and make it official!
