- Names of Parties to Agreement: Identifies you and your clients to clarify who is entering into the contract.
- Package, Pricing, and Session Date: Details the services, including the date and location, and the photography & videography package you’ll provide to your clients.
- Fees & Retainer Clause: Clarifies your payment terms, including retainers, installments, late fees, and no downgrades.
- Coverage Clause: Defines the hours you’ll be performing services, when you will arrive, and additional coverage fees.
- Cancellation by Clients Clause: Explains your policy and penalties if clients cancel, and the amount that your clients will be held liable for if they cancel within a certain time frame.
- Rescheduling by Clients Clause: Lays out the process and what happens to the retainer and additional payments if clients reschedule.
- Exclusive Photographer and Videography Clause: Ensures you’re the sole professional photographer & videographer at the event.
- Image Processing, Retouching, and Edits Clause: Sets expectations on what type of file the photos will be delivered in (JPEG not RAW), how you edit your photos, and retouching services and fees.
- Poses, Footage, & Selection of Delivered Images and Videos Clause: Specifies that no photo or pose is guaranteed and that you will have the final say on which images and video footage are delivered to clients.
- Delivery of Images & Online Gallery Clause: Specifies how and when clients receive their photos.
- Delivery of Video, Editing, Audio, & Online Link Clause: Sets expectations on what type of file the video will be delivered in (.MOV not RAW), how you edit your video(s), retouching services and fees, and how you add audio to your videos.
- Video Editing Revisions Clause: Outlines the number of complimentary revision requests included and specifies when additional editing requests will incur an extra fee.
- Posting on Social Media Clause: Sets guidelines for clients to credit your work on social media.
- Artistic Style Clause: Defines your unique photography and videography style and creative approach, as well as sets expectations to clients on the artistic style that their images and video footage will be edited.
- Inclement Weather Clause: Covers your approach to handling bad weather conditions and protecting your equipment.
- Meals & Breaks Clause: Ensures you get necessary breaks and meals during the event.
- Model Release Clause: Allows you to use your images and footage from the event for your portfolio and marketing.
- Archiving Clause: Explains how you’ll store and archive the images and video footage, and any unarchiving fees that apply.
- Limited Personal License to Use & Reproduction Clause: Gives clients a personal license to use the images and footage but limits their rights to reproduce or distribute images to third parties.
- Company Copyright Clause: Explains that the work product you create is copyright protected.
- Venue and Location Limitations Clause: Ensures any location limitations or restrictions at the venue are not your fault.
- Permits Clause: Explains that clients must secure any necessary permits.
- Travel Fee Clause: Details any additional fees for your travel and related expenses.
- Client's Responsibility to Secure Insurance Clause: Clarifies that clients can get their own day-of insurance coverage for the event.
- Communication Clause: Encourages clear and ongoing communication between you and clients.
- Confirmation of Day-of Schedule Clause: Confirms your photography + videography schedule and timeline for the event day.
- Harassment Clause: Protects you from any form of inappropriate and harassing behavior during the contractual period.
- Safe Working Environment Clause: Promotes a danger-free work environment.
- Indemnification Clause: Protects you from third-party legal liabilities and claims.
- Maximum Damages Clause: Limits claims to the cost of the agreement.
- Limitation of Liability Clause: Caps your liability in case of issues like lost photos or video coverage, equipment malfunctions, and compromised coverage. Also limits the liability for exemplary damages.
- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.
- Cancellation of Services by Company Clause: States your rights and terms for canceling services and the clients options for a backup service provider.
- Sales Tax Clause: Clarifies any applicable sales tax applied to package price.
- Entire Agreement Clause: Confirms this contract is the full and complete agreement between the parties.
- Venue and Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.
- Arbitration Clause: Requires disputes go through arbitration first.
- Severability & No Waiver Clause: Ensures the contract remains valid even if some parts are unenforceable or waived.
- Transfer Clause: Details that the contract cannot transfer to another party without consent.
- Headings Clause: States that headings are for organization, not legal interpretation.
- Notification Clause: Explains how you’ll handle official notifications to clients.
- Counterparts & Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.
- Signature Lines: Provides space for you and your client to sign and make it official!
