- Names of Parties to Agreement: Identifies you and your clients to clarify who is entering into the contract.
- Outline of Package and Services: Details the services, including the date and location, and photography package you’ll provide to your clients.
- Fee & Retainer Clause: Clarifies your payment terms, including retainers, installments, late fees, and no downgrades.
- Photography Coverage Clause: Defines the hours you’ll be photographing, when you will arrive, and additional coverage fees.
- Location Scouting Service Clause: Details when Company will scout for a location for the ceremony to take place.
- Clients + Third-Party Vendor Responsibilities Clause: Identifies client’s obligation to select third party vendors and their requirement by clients to purchase all items necessary for the elopement.
- Exclusive Service Provider Clause: Ensures you’re the sole professional photographer at the elopement.
- Image Processing, Retouching, & Edits Clause: Sets expectations on what type of file the photos will be delivered in (JPEG not RAW), how you edit your photos, and retouching services and fees.
- Poses & Selection of Delivered Images Clause: Specifies that no photo or pose is guaranteed and that you will have the final say on which images are delivered to clients.
- Delivery of Images & Online Galleries Clause: Specifies how and when clients receive their photos.
- Posting on Social Media Clause: Sets guidelines for clients to credit your work on social media.
- Artistic Style Clause: Defines your unique photography style and creative approach, as well as sets expectations to clients on the artistic style that their images will be edited.
- Model Release Clause: Allows you to use your images from the elopement for your portfolio and marketing.
- Archiving Clause: Explains how you’ll store and archive the images, and any unarchiving fees that apply.
- Limited Personal License to Use & Reproduction Clause: Gives clients a personal license to use the images but limits their rights to reproduce or distribute images to third parties.
- Company Copyright Clause: Confirms that you retain full copyright ownership of the photos and digital images.
- Duty of Clients to Be Prepared Clause: Ensures that the clients come to the elopement prepared for all weather and for the right type of terrain.
- Inclement & Extreme Weather Conditions Clause: Details the type of weather the photographer will shoot in for elopements.
- Location Limitations Clause: Ensures any location limitations or restrictions are not your fault.
- Leave No Trace Clause: Confirms clients understand that what they bring with them to the elopement they must also take back with them as well as other limitations under the “leave no trace” principles.
- Maximum Amount of People Allowed at Elopement & Limitation of Planning Responsibility Clause: Details the policies you as a service provider have regarding an elopement including a maximum amount of guests allowed.
- Permits Clause: Identifies that requesting and receiving permits are the responsibility of the clients.
- International Travel Responsibility & Warranty Clause: If you offer international travel this clause ensures that clients are responsible for obtaining the necessary documents.
- Additional Travel Fees Clause: Details any additional fees for your travel and related expenses.
- Assumption of Risk & Release of Liability Clause: Ensures that clients agree to the risks that come with an adventure elopement.
- Third-Party Vendor Release of Liability Clause: States that you as the service provider is not liable for the acts of other third parties.
- Cancellation & Rescheduling Clause: Explains your policy and penalties if clients cancel or reschedules, and the amount that your clients will be held liable for if they cancel within a certain time frame.
- Force Majeure Clause: Covers unforeseeable, unpredictable events that make it impossible to perform under the contract, like natural disasters and war.
- Cancellation of Services by Company Clause: States your rights and terms for canceling services and the clients options for a backup service provider
- Harassment Clause: Protects you from any form of inappropriate and harassing behavior during the contractual period.
- Safe Working Environment Clause: Promotes a danger-free work environment.
- Indemnification Clause: Protects you from third-party legal liabilities and claims.
- Maximum Damages Clause: Limits claims to the cost of the agreement.
- Limitation of Liability Clause: Caps your liability in case of issues like lost photos, equipment malfunctions, and compromised coverage. Also limits the liability for exemplary damages.
- Communication Clause: Encourages clear and ongoing communication between you and clients.
- Sales Tax Clause: Clarifies any applicable sales tax applied to package price.
- Entire Agreement Clause: Confirms this contract is the full and complete agreement between the parties.
- Venue and Jurisdiction Clause: Specifies the legal venue and interpretation of law for any disputes or claims.
- Arbitration Clause: Requires disputes go through arbitration first.
- Severability & No Waiver Clause: Ensures the contract remains valid even if some parts are unenforceable or waived.
- Transfer Clause: Details that the contract cannot transfer to another party without consent.
- Headings Clause: States that headings are for organization, not legal interpretation.
- Notice Clause: Explains how you’ll handle official notifications to clients.
- Counterparts & Facsimile Signatures Clause: Allows for electronic signatures to deem the contract valid.
- Signature Lines: Provides space for you and your client to sign and make it official!
